JOIN OUR TRUCKING TEAM
The Trucking Operations Assistant supports the Trucking Operations Team. This role is a great introduction to some behind the scenes duties that support the Trucking Operations Team. It is an excellent learning opportunity with a good cross-section of tasks.
If you are looking for a great place to work where your contributions are valued, Trucking Operations Assistant role can be a fun, educational and rewarding experience.
Job Title: Trucking Operations Assistant
Date Posted: October 25, 2024
Location: New Westminster
Job Type: Full-time
Shift Schedule: Monday to Friday
Rate: $25- $28 per hour
Job Qualifications
Reporting to the Trucking Operations Manager, you will learn the logistics of the recycling business. This role will be located at our New Westminster office. This is an on-site position and may allow some remote work.
Qualifications:
- Meticulous attention to detail and accuracy.
- Proven experience in Operations or similar role
- Experience reconciling invoices, Purchase Orders & Work Orders.
- Experience working with an online Maintenance Planning System is an asset.
- Experience with Microsoft Office
- Ability to meet tight deadlines.
- Customer service oriented and demonstrated professionalism
- Strong organizational and planning skills with the ability to work in a fast-paced team environment
- Excellent communication skills, both verbal and written
- Self-starter with ability to work independently and as part of a team
- Ability to learn quickly and has excellent interpersonal skills
- An open mindset with willingness to learn and adapt to a changing environment
- Ability to establish and maintain effective working relationships
- High Proficiency in English (both spoken and written)
Job Responsibilities
Purchase Orders
- Issue and closing PO’s.
- Future: Evolve into ordering all parts.
Reconciling invoices, Purchase Orders & Work Orders in online Maintenance Planning System
- Add parts to database as needed.
- Reconcile packing slip with invoice.
- Allocate parts to the Work Order.
- Sending the weekly Driver Trip Inspection Report.
- Shop supply management (Shop supplies); maintains optimal levels to meet operational needs efficiently.
- Ensure correct parts are received and in the correct quantity.
- Facilitating Commercial Vehicle Inspections, as per process.
- Deleting Driver Trip Inspection Reports with status of ‘pending’.
Scheduling & Operations
- Create first draft of following week’s Driver’s schedule.
Communication & Training
- Maintain Driver bulletin board with current information.
- Maintain Communication Board including New Hire Welcomes, Anniversary Acknowledgement, relevant safety content repeating on the Communication Board to support learning.
Administrative Duties
- Monitor Trucking email inbox as required, escalate to Manager as required.
- Check inventory of operational supplies (bags, uniforms, bins etc.).
- Manage key/fobs/clickers and Disposal site access cards.
- Order supplies.
- Move routes in routing software during statutory holiday weeks.
- Assist Warehouse Material Handler-Trucking with preparation of equipment deliveries.
- Calculate Driver productivity for upcoming Performance Reviews..
- Assist Trucking Supervisor with filing ICBC claims and renewals.
Orientation for New Drivers
- Administrative orientation for new Drivers.
- Ensure all paperwork is completed for new hires.
- Ensure tour of facility and payroll.
Safety Support
- Participate in monthly inspections, complete Inspection Report.
- Complete Month End Safety Reporting.
Return to Work & Light Duty Staff
- Deliver Return to Work Offer to workers on modified duties (ensure they sign, scan paperwork to Manager).
- Follow up with workers for their paperwork from medical appointments (receipts, forms).
- Review each worker Return to Work plan and ensure that Urban Impact receives timely updates on worker’s status.
- Ensure Manager is kept up to date.
Competitive Benefits
We offer a superior compensation package including
- Competitive starting hourly rate,
- Pay enhancer after probation and for air brake endorsement,
- Performance bonus,
- Profit Sharing,
- RRSP matching,
- Enhanced Health Benefits plan including Medical and Dental coverage,
- New Health Savings Account,
- Incentives for workplace wellness and health
- And even an incentive for getting to work in an environmentally friendly way
- All staff must be fully vaccinated
Please Note:
- All offers of employment are conditional upon the successful completion of a pre-hire background check.
- Only the short-listed candidates will be contacted.
About Urban Impact
Urban Impact is a dynamic workplace with a culture that values and promotes learning opportunities. We promote within and have a referral bonus program.
We are a close-knit group, all motivated to work diligently to meet the high expectations of our customers. We strive to make the company a rewarding place to work, where employees feel that they are doing meaningful work and their contributions make a difference.
We offer an exciting, motivating and challenging team environment to fully develop your individual potential. To support continuing growth, we are looking for people with ideas, people who make a difference and are focused on being the best.
We would like to thank you for your interest in Urban Impact. Please note that only the short-listed candidates will be contacted.
Offers of employment are dependent upon the satisfactory results arising from the required security screening for this position:
- Review of the National Safety code Driver's Abstract (N Print)
- Reference Verification
- Criminal Records background check
